For embroidery shops
Inventory and costing software for embroidery shops. Know what every hat really costs.
Blank hats come one by one, thread by the 5,500 yard cone, backing by the roll, and the machine runs for minutes on every piece. The blank is easy to count. The rest is easy to forget. Every feature for $19. Tell us how you work and we set it up for you, free.
- Cost per hat: $22.85 in our example
- Work order
- Can make
Updated . Example prices checked on supplier sites the same month.
What embroidery shops see on day one
From materials on the shelf to a real cost per hat
01 · Cost per piece
The true cost of one embroidered hat
The blank, metres of thread, backing, bobbins and machine minutes at an hourly rate. Stockria shows the cost of one hat.
02 · Work order
Every order, costed as it runs
Open a work order, log machine and labour minutes, and the blanks and thread come off the shelf. The total is the real cost of the order.
03 · Can make
How many can I stitch from what I have?
Each design shows how many you can make from the blanks and thread on hand, and which runs out first.
A worked example
What one hat really costs: $22.85
Embroidered trucker cap. Small embroidery shops often run orders of 12 to 48 pieces. This example stitches a 3 color, 8,000 stitch logo on 24 trucker caps, about 15 minutes each on a single head machine.
| Material | Used | Cost |
|---|---|---|
| Polyester embroidery thread cone$9.99 for 5,029 m | 960 m | $1.91 |
| Cap tearaway backing roll$62.69 for 5,400 in | 144 in | $1.67 |
| Prewound bobbin$26.43 for 144 pieces | 3 | $0.55 |
| Embroidery needle$19.50 for 100 pieces | 1 | $0.20 |
| Trucker cap blank$13.50 for 1 piece | 24 | $324.00 |
| Labour: 2 h at $20.00/hr | $40.00 | |
| Time on the embroidery machine: 6 h at $30.00/hr | $180.00 | |
| Total for 24 hats | $548.32 | |
| Cost per hat | $22.85 | |
At a 50% margin the price is $45.69 per hat. See every step in how to price an embroidered hat, or change the numbers below.
Where the example prices come from
- Trucker cap blank: $13.50 for 1 piece, from Jiffy (single price; bulk is lower), checked October 4, 2026.
- Polyester embroidery thread cone: $9.99 for 5,029 m, from AllStitch, checked October 4, 2026.
- Cap tearaway backing roll: $62.69 for 5,400 in, from AllStitch, checked October 4, 2026.
- Prewound bobbin: $26.43 for 144 pieces, from AllStitch, checked October 4, 2026.
- Embroidery needle: $19.50 for 100 pieces, from AllStitch, checked October 4, 2026.
Prices change and shipping is extra. They are here to make the example real, not as a quote. Put your own prices in the calculator.
Try it with your own embroidery numbers
The example is filled in. Change any price or amount. No signup.
The share of the price you keep as profit. 50% means the price is twice your cost.
Example prices, October 2026. Change them to yours.
Cost per hat
$22.85
Sell at $45.69 for a 50% margin, a profit of $22.85 per hat.
Keep this recipe. Stockria saves it with your materials, so the cost updates when a price changes and each batch you make takes stock off the shelf.
Straight answers
What embroidery shops ask before they switch
"I price from the blank and guess the rest."
Put thread, backing, bobbins and machine minutes on the recipe with the blank. Stockria adds them up, so the price covers the whole hat.
"Thread cones run out in the middle of a job."
Each thread color is an item counted in metres. Every job takes its share, and Stockria warns you before a color runs low.
"Every order has a different logo."
Open a work order for each order, log the machine and labour minutes, and the blanks and thread come off the shelf. You see what that order really cost.
"I don't want a bill that grows every time I get busy."
It doesn't. Stockria is a flat monthly price. It does not change with your orders, your sales or your number of items. Pro is $19 a month. You only move to a bigger plan when you add more people or more locations.
"I don't want to pay extra to unlock batches or work orders."
You won't. Every feature is on every plan, Free included: recipes, work orders, work in progress, lots and expiry dates, machines and labour, purchase orders and reports. Plans only differ by items, users and locations. Free covers 250 items, and raw materials count as items.
An honest comparison
What embroidery shops use today, and what it costs
Public prices, checked in October 2026. If something has changed, email hello@stockria.com and we fix the page. If you plan production across several factories with a full-time planner, a manufacturing platform is the better fit. Stockria is built for the small workshop.
Common questions
Questions from embroidery shops
Look for blanks by size and color, thread counted by length, a machine with an hourly rate, and work orders for every customer order. Stockria has all of these on every plan, including the free one.
Yes. Buy thread by the cone and use it by the metre. Each job takes its share, so you see what is left of every color.
Divide what the machine cost by the hours you expect from it, then add needles, service and power per hour. Use that rate for every minute it stitches.
Yes. Each size and color is its own item with its own count, so you know which blanks to reorder.
Yes. Sell an order at cost plus a margin or a markup, as a quote or a sales order. The order keeps its real cost.
The free plan has every feature, with limits on items, users and locations. Paid plans add more when you need them.
Pricing
One flat price.
Everything included.
No surprises.
Every feature on every plan. You move up only when your team or locations grow, never for a feature, never a surprise.
Free
All features included. No credit card required.
Free
Free forever. No credit card, no trial that expires.
- Up to 250 items
- 1 user
- 1 location
- All integrations
Pro
All features included. For growing businesses.
$19
/mo
Flat price. You move up only when your team or locations grow, never for a feature.
- Unlimited items
- 2 users
- 2 locations
- All integrations
- free setup assistance
Business
All features. For growing teams and a few locations.
$39
/mo
Flat price. You move up only when your team or locations grow, never for a feature.
- Unlimited items
- 8 users
- 5 locations
- All integrations
- priority support
- free setup assistance
Growth
For bigger teams and multi-location operations.
$89
/mo
Flat price. You move up only when your team or locations grow, never for a feature.
- Unlimited items
- 25 users
- Unlimited locations
- All integrations
- priority support
- dedicated onboarding
Why it costs less
No setup fees, no per-item pricing, and no expensive sales and onboarding to pay for. Stockria is built lean and earns more only when your business grows into more users or locations. That is the whole model, and it is why your price stays flat and will not jump on you as you add products.
Switch plans or cancel anytime. All plans include: barcode scanning, low-stock alerts, reorder points, stock counts, stock adjustments, stock transfers, purchase orders, sales orders, customer quotes, pick lists, returns, partial receiving and payments, product variants, bills of materials, manufacturing orders, lot and batch tracking, serial numbers, multi-location tracking, team access with custom roles, activity history, check-in/check-out, custom fields, price lists, cost tracking, barcode label printing, reports, dashboards, CSV import/export, offline mode, Shopify, Amazon, Square, QuickBooks, and Xero sync, and many more features.
Know your cost per hat by tonight. Or let us set it up for you.
Start free with one recipe, or tell us how you work and we build your account for you. Every feature for $19. Tell us how you work and we set it up for you, free.