Manage purchasing at scale — lots of suppliers, constant ordering

Purchase orders without the paperwork

At one or two suppliers, POs are easy. At twenty, they become a part-time job. Each supplier wants a different format, a different email address, a different line-item style. Tracking what's been sent versus received versus invoiced means flipping between a spreadsheet and an email thread. The bigger your team gets, the more of this lives in someone's head.

Stockria replaces the paperwork with a simple, consistent flow. Draft a PO from your low-stock list, send it as a branded PDF or direct email to the supplier, scan items in at the dock, and update stock automatically.

How purchase orders work in Stockria

Draft from the low-stock list

Click into the low-stock view and Stockria pre-builds the POs, one per supplier, with the right quantities pre-calculated from your reorder points and sales rate. Adjust anything, then send.

Branded PDF or direct email

Each PO goes out with your letterhead and your terms. Suppliers see a professional document, not a spreadsheet export. Send it as a PDF attachment or trigger a direct email from Stockria. No copy-paste.

Track status from sent to received

Every PO has a state: draft, sent, partial, received. Partial deliveries update the line-by-line received quantity, not the whole order. Scan items in at receiving and stock updates across every location and channel instantly.

Connect to accounting

POs sync cleanly to QuickBooks Online or Xero. Bills and payments track on the same item record so your books match the shop floor without manual data entry.

Who this is for

Teams buying from more than a handful of suppliers. Businesses that receive in multiple shipments per order. Shops that want invoiced POs to appear in QuickBooks without retyping. Any operation where purchasing currently lives in a spreadsheet and someone's inbox.